IIT | Quality Education for a better Mindanao

• Students
• Organizations
• Organization and Operation

Organization and Operation

Campus-based student organizations are organized and operated in accordance with the following guidelines:

1. Any group of at least fifteen (15) students may apply with the Director of Student Affairs, to organize and operate a student organization, provided, however, that for the specific purpose of accreditation of such organization, the total membership thereof shall not be less than fifty (50) students at the time of the issuance of its certificate of recognition, provided further, that membership of such organization shall be limited to bonafide students of the Institute.
2. The proposed CBL is submitted to the Chancellor of the Institute or his authorized representative for his approval, upon the recommendation of the Director of Student Affairs.
3. Within five days after the approval of the constitution and by-laws, a faculty adviser for the organization is appointed by the Director, Department of Student Affairs, upon the recommendation of the members of the organization. The faculty member must have a permanent status of appointment at the time of designation.
4. As provided for in the organization’s approved constitution and by-laws, the officers of the organization shall be elected, provided that the election of officers shall be under the supervision of and subject to regulation by the assigned faculty adviser.
5. The elected officers of the organization shall apply for recognition and/or accreditation of the organization in writing to the Department of Student Affairs. The following documents shall be attached to the application:
1. A copy of the approved constitution and by-laws signed by the initial set of officers and members of the organization.
2. A list of the initial set of officers including an indication of their respective positions, course, year level, college, and permanent and present address.
6. The Department of Student Affairs shall issue a certificate and authority to operate effective for one school year only, renewable each time for a similar period. The certificate however, may be revoked or cancelled for violation of school rules and regulations.
7. Application for recognition shall be within six (6) weeks after the start of classes during the first semester, Provided, That organizations that fail to apply for recognition within the said period shall wait until the second semester of the same academic year to do so, provided further, that the period of applying for recognition during the second semester shall also be within six (6) weeks after the start of classes.
8. Organizations that apply for renewal of recognition to operate shall do so in writing, addressed to the Director, Department of Student Affairs. The letter shall be duly signed by the head of the organization and noted by the faculty adviser. The following documents shall be attached to the application:
1. Updated roster of officers with corresponding position, course, year level, college, present and permanent address;
2. Updated roster of members (full name of each, listed alphabetically);
3. Name of faculty adviser, adviser’s college/department and home and office address;
4. Duly accomplished Form A (to be filled out by the faculty adviser);
5. Narrative report of project and activities undertaken (chronologically arranged) during the immediately preceding school year;
6. Proposed activities and project to be undertaken during the current school year;
7. Financial report (Form B) to be submitted by the organization’s Treasurer and/or Finance Officer . duly attested to be the organization’s head and faculty adviser.

Organizations that are granted recognition and authority to operate on probationary period of one school year must demonstrate that they have grown in terms of projects and activities undertaken, membership, objectives achieved and financial stability. Such evidence shall be the basis for renewal or non-renewal of recognition.

All changes in the list of officers and in faculty adviser and as amendments to organization’s constitution and by-laws occurring within a given school year must be reported to the Department of Student Affairs.

All activities of the organization whether in or off campus, must be approved by the faculty adviser. There shall be no activities during the first and second preliminary examination period and two weeks prior to and during the final examination period.